Sales Order Creation Process

Automate Sales Order Creation. Improve Accuracy and Speed.

Avaali’s Sales Order Creation Solution, powered by OpenText Extended ECM (xECM) and integrated with SAP ERP, automates and governs the entire sales order creation lifecycle. Eliminate manual data entry, reduce approval delays, and improve visibility across every stage of the process.
Explore How It Works
Explore How It Works
Explore Our Expertise
Explore Our Expertise

Elevating Procurement to a Strategic Advantage

Creating Sales Orders (SOs) manually in SAP can be time-consuming and error-prone. Teams need to enter a large amount of customer data, reference details, and item-level information — often copied from purchase orders or emails.

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This manual setup results in frequent errors, delayed approvals, and a lack of transparency on the order’s progress.

Avaali’s Sales Order Creation Solution using OpenText xECM bridges this gap by digitizing and automating the process through configurable web-based forms, approval workflows, and seamless SAP integration.

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The solution captures all critical data required for SO creation, routes it through automated approvals, and triggers auto-creation of the SO in SAP, ensuring governance, accuracy, and faster order processing.

Why Sales Order Creation Needs Digitization

01

Manual and Tedious Entry

Complex fields, multiple validations, and manual checks make SO creation a slow, error-prone process.
02

Lack of Accuracy

Human dependency often leads to incorrect data, duplication, and costly rework.
03

No Process Visibility

Paper- or email-based tracking makes it difficult to identify bottlenecks or pending approvals.
04

Compliance Risks

Missing documentation and lack of audit trails make it hard to maintain process integrity.
05

High Processing Time

Delays in SO creation impact downstream logistics, invoicing, and customer satisfaction.

The Hidden Costs of Inefficient Procurement

Manual workflows, inconsistent data, and fragmented systems slow operations and reduce transparency.

Time-consuming and manual entry of SO details in SAP

High dependency on individuals for data validation

Errors due to incorrect or incomplete information

No single place to view related SO documentation

Approval delays due to email-based coordination

Absence of automated alerts or SLA-based tracking

Limited visibility into who is responsible for next steps
Features

Core Capabilities of Our Product

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Web-Based Forms

Capture all relevant details from customer POs through simple, dynamic web-based forms integrated with SAP to fetch existing customer and material data.
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Automated Workflow

Route SO requests for approval through workflow and trigger automatic SO creation in SAP post-approval.
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Centralized Repository

Store all related SO documents, approvals, and communication in one secure repository accessible to all stakeholders.
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Segregation of Duties

Maintain control and accountability with role-based access and audit trails.
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SLA-Based Task Management

Track turnaround times with SLA-based workflows for faster completion.
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Automated Notifications

Send system-generated emails with relevant documents to internal stakeholders.
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Integration with SAP ERP (ECC/S4HANA)

Ensure real-time synchronization between xECM and SAP for data accuracy and transparency.
Features

Core Capabilities of Our Product

Accounts Payable Automation

Our AI-driven, template-less invoice processing accelerates AP cycles by capturing invoices from any source—portal, email, or scans—with intelligent OCR. Built-in validations, compliance checks, and digital verification ensure every invoice moves seamlessly through structured approval workflows, providing complete visibility from posting to payment.
Know How Invoice Automation Works
Know How Invoice Automation Works
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Know More

Supplier Onboarding

Standardized onboarding forms and automated validations ensure suppliers submit complete, accurate data from the start. Multi-level review workflows streamline compliance checks, reducing rework and delays. This results in faster supplier activation and cleaner master data for long-term procurement excellence.
Watch Onboarding Journey
Watch Onboarding Journey
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E-Sourcing

Run configurable RFQs and reverse auctions effortlessly using a unified interface designed for strategic, data-driven sourcing. Granular rule-based evaluations and real-time insights make comparing suppliers simple and transparent, enabling faster, smarter award decisions.
Explore E-Sourcing
Explore E-Sourcing
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Know More

Supplier Experience Portal

A unified collaboration portal gives suppliers real-time visibility into POs, shipment creation, invoicing, and status updates. QR-based and digital signature verification boost accuracy and trust, while self-service dashboards reduce dependency on internal teams and accelerate query resolution.
View Supplier Experience Flow
View Supplier Experience Flow
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Know More

Contract Management

Centralize contract authoring, review, and approvals through guided workflows that ensure consistency and compliance. Multi-step legal and procurement reviews, combined with obligation and renewal tracking, reduce risks and maintain visibility across the contract lifecycle.
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Know More

Catalog Management

Hosted catalogs make policy-compliant purchasing intuitive and fast, with quick item uploads, bulk updates, and advanced search. Users can create carts in one click, ensuring standardized, efficient requisitions that reduce friction across procurement.
Explore Catalog Management
Explore Catalog Management
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Know More

Spend Analytics

Real-time dashboards provide instant visibility into spend across categories, plants, suppliers, and timelines—without exporting data. Teams can quickly identify saving opportunities, streamline reporting, and deliver clear, audit-ready insights to leadership.
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Know More

Efficiency that drives real impact

See how businesses like yours have achieved measurable outcomes with Velocious.

Aditya Birla Renewables: Revolutionizing Procurement with Intelligent Automation

Discover how Aditya Birla Renewables is enhancing their vendor onboarding and invoice processes with Velocious, making procurement faster, simpler, and more efficient.
Read Full Case Study
Read Full Case Study

Oil India: Enhancing Supplier Collaboration, Visibility & Control

Learn how Oil India is working with Velocious to simplify supplier communication and gain clearer insights across its extensive supplier network.
Read Full Case Study
Read Full Case Study
Enterprise Trusted

Built for Adoption, Trusted for Enterprise Scale

Recognized by global leaders for ease of use, performance and reliability.

Velocious by Avaali Recognized in the 2025 Gartner® Market Guide for Sourcing Applications

In our opinion, being recognized as a Representative Vendor is a testament to Velocious’ commitment to transforming sourcing and procurement processes through innovation, compliance and efficiency.

Listed on SAP Store

We’re excited that Velocious Sourcing and Supplier Experience is now listed on the SAP Store! This recognition validates our solution’s quality, security, and seamless SAP integration, giving enterprises worldwide a trusted, easy way to discover and adopt Velocious.

View On SAP Store

Why Velocious Stands Out

Automating Procurement Processes with Secure Compliance, Real-Time Insights, and Seamless Supplier Collaboration to Drive Efficiency and Cost Savings

Streamline Sourcing and Procurement with Confidence

Simplify procurement, ensure compliance, and accelerate operations — all with ease and efficiency.

Enables Risk-Free Compliance

Automates adherence to tax and regulatory norms with built-in controls, reducing risk and ensuring consistent compliance.

10x Faster Supplier Adoption

Intuitive UI/UX designed to be simple and accessible—even for non-tech savvy suppliers.

ERP Agnostic

Works effortlessly with multiple ERP systems, including SAP, ensuring smooth integration.

Speeds Up Go-Live Time

Optimized for direct and indirect procurement, accelerating implementation and time to value.

Empowers GBS Teams

Automates critical shared services processes, enabling innovation and improving operational efficiency.

Global Supplier Enablement

Suppliers worldwide can seamlessly transact, manage P2P activities, and gain full visibility into their interactions.

Improved Cost Efficiency

Faster query resolution reduces cycle times, boosts supplier trust, and drives operational excellence across the S2P value chain.

Enterprises that chose simplicity and never looked back

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Hear from Brands
That Trust Us

Aditya Birla Renewables
Digital transformation isn't just about technology — it's about reimagining how we operate for the future. The Velocious solution has fundamentally elevated our procurement capabilities, delivering the operational agility and intelligence we need to stay ahead in an increasingly complex business landscape. This is more than automation; it's the foundation for our next phase of strategic growth.
Prem Kiran Udayavarma
CIO
Oil India Limited
As part of OIL’s digital journey, the invoice management process shall be standardized and the process workflow digitalized to improve team productivity and leverage process automation across the invoice management lifecycle through the Invoice to Pay solution
Sushil Chandra Mishra
Chairman and Managing Director

Business Outcomes

Unlock Efficiency, Cost Savings, and Strategic Value Across Your Procurement Processes.
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Up to 70% reduction in SO creation cycle time

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Enhanced accuracy with minimal manual intervention

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Improved visibility across approvals and document flow

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Reduced dependency on individuals for data entry and validation

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Audit-ready compliance with full traceability and version control

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Higher productivity through workflow automation

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Faster order fulfillment leading to improved customer satisfaction

Differentiators That Drive Results

From automated workflows to intelligent insights, every feature is built to streamline processes, reduce risk, and accelerate business outcomes.

Proven expertise in OpenText xECM and SAP ERP integration
Pre-built accelerators for SO creation and approval workflows
Deep understanding of Order-to-Cash (O2C) processes across industries
End-to-end implementation and support from Avaali’s ECM experts
Scalable architecture supporting both ECC and S/4HANA environments
Proven success stories across large enterprises globally

Automate Your Sales Order Creation. Gain Speed, Accuracy, and Control.

Eliminate manual effort and achieve complete process visibility with Avaali’s Sales Order Creation Solution powered by OpenText xECM. Transform your order-to-cash process with automation, governance, and seamless SAP integration
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