Export Logistics Process

Digitize Export Logistics. Drive Compliance and Control.

Avaali’s Export Logistics solution, powered by OpenText Extended ECM (xECM) and integrated with SAP ERP, streamlines and automates the end-to-end export process — from sales order creation to document management and shipment tracking. It ensures transparency, compliance, and efficiency across your global logistics operations.

Elevating Procurement to a Strategic Advantage

Managing export logistics in large enterprises is complex, error-prone, and highly dependent on manual interventions.
Sales orders are often created manually in SAP against purchase orders, while export compliance documents are prepared and tracked over spreadsheets or email chains. This fragmented setup not only increases operational risk but also makes it difficult to monitor compliance, track shipments, and control costs.


With frequent process changes, multiple geographies, and dynamic documentation requirements, enterprises need a system that connects workflows, stakeholders, and data seamlessly. Avaali’s Export Logistics Solution using OpenText xECM brings structure, visibility, and governance to export operations — providing a centralized platform for collaboration, tracking, and documentation.

Why Export Logistics Needs to Change

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Manual Gaps

Export-related processes and document creation are still handled offline, leading to missing or mismatched records.
02

Regulatory Complexity

Constantly evolving export compliance regulations increase risk when documentation is not centrally managed.
03

Frequent Process Changes

Customizing SAP for every process variation is time-consuming and costly.
04

Lack of Visibility

Email- or paper-based approvals make it difficult to track shipment progress or identify bottlenecks.
05

Increased Logistics Costs

Delays, rework, and miscommunication between stakeholders inflate operational costs.

The Hidden Costs of Inefficient Procurement

Manual workflows, inconsistent data, and fragmented systems slow operations and reduce transparency.

Manual creation of Sales Orders in SAP against POs

Fragmented documentation and lack of audit trails

Process variations due to frequent export regulation changes

Lack of coordination among logistics, sales, and compliance teams

Time-consuming approvals and email-based tracking

Poor visibility into shipment progress, SLAs, and exceptions

Absence of centralized document repository

Risk of non-compliance and penalties due to documentation errors

Core Capabilities of Our Product

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Forms & Workflows

Initiate export requests through intuitive web-based forms routed via automated workflows for approvals and tracking.
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Centralized Repository

Maintain all export-related documentation — including purchase orders, invoices, and shipping documents — in a single, secure repository.
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Segregation of Duties

Enforce role-based access and accountability across stakeholders.
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Process Mapping

Link purchase orders, sales orders, and deliveries (including container numbers) for complete end-to-end traceability.
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SLA-Based Tracking

Configure SLA-based task tracking for each export shipment to ensure on-time execution.
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Collaboration Hub

Enable internal and external agents to collaborate seamlessly through document sharing and version control.
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Integration with SAP ERP

Tight integration with SAP ensures real-time updates on export orders and document status.

Core Capabilities of Our Product

Accounts Payable Automation

Our AI-driven, template-less invoice processing accelerates AP cycles by capturing invoices from any source—portal, email, or scans—with intelligent OCR. Built-in validations, compliance checks, and digital verification ensure every invoice moves seamlessly through structured approval workflows, providing complete visibility from posting to payment.

Supplier Onboarding

Standardized onboarding forms and automated validations ensure suppliers submit complete, accurate data from the start. Multi-level review workflows streamline compliance checks, reducing rework and delays. This results in faster supplier activation and cleaner master data for long-term procurement excellence.

E-Sourcing

Run configurable RFQs and reverse auctions effortlessly using a unified interface designed for strategic, data-driven sourcing. Granular rule-based evaluations and real-time insights make comparing suppliers simple and transparent, enabling faster, smarter award decisions.

Supplier Experience Portal

A unified collaboration portal gives suppliers real-time visibility into POs, shipment creation, invoicing, and status updates. QR-based and digital signature verification boost accuracy and trust, while self-service dashboards reduce dependency on internal teams and accelerate query resolution.

Contract Management

Centralize contract authoring, review, and approvals through guided workflows that ensure consistency and compliance. Multi-step legal and procurement reviews, combined with obligation and renewal tracking, reduce risks and maintain visibility across the contract lifecycle.

Catalog Management

Hosted catalogs make policy-compliant purchasing intuitive and fast, with quick item uploads, bulk updates, and advanced search. Users can create carts in one click, ensuring standardized, efficient requisitions that reduce friction across procurement.

Spend Analytics

Real-time dashboards provide instant visibility into spend across categories, plants, suppliers, and timelines—without exporting data. Teams can quickly identify saving opportunities, streamline reporting, and deliver clear, audit-ready insights to leadership.

Efficiency that drives real impact

See how businesses like yours have achieved measurable outcomes with Velocious.

Aditya Birla Renewables: Revolutionizing Procurement with Intelligent Automation

Discover how Aditya Birla Renewables is enhancing their vendor onboarding and invoice processes with Velocious, making procurement faster, simpler, and more efficient.
Read Full Case Study
Read Full Case Study

Oil India: Enhancing Supplier Collaboration, Visibility & Control

Learn how Oil India is working with Velocious to simplify supplier communication and gain clearer insights across its extensive supplier network.
Read Full Case Study
Read Full Case Study

Built for Adoption, Trusted for Enterprise Scale

Recognized by global leaders for ease of use, performance and reliability.

Velocious by Avaali Recognized in the 2025 Gartner® Market Guide for Sourcing Applications

In our opinion, being recognized as a Representative Vendor is a testament to Velocious’ commitment to transforming sourcing and procurement processes through innovation, compliance and efficiency.

Listed on SAP Store

We’re excited that Velocious Sourcing and Supplier Experience is now listed on the SAP Store! This recognition validates our solution’s quality, security, and seamless SAP integration, giving enterprises worldwide a trusted, easy way to discover and adopt Velocious.

Why Velocious Stands Out

Automating Procurement Processes with Secure Compliance, Real-Time Insights, and Seamless Supplier Collaboration to Drive Efficiency and Cost Savings

Streamline Sourcing and Procurement with Confidence

Simplify procurement, ensure compliance, and accelerate operations — all with ease and efficiency.

Enables Risk-Free Compliance

Automates adherence to tax and regulatory norms with built-in controls, reducing risk and ensuring consistent compliance.

10x Faster Supplier Adoption

Intuitive UI/UX designed to be simple and accessible—even for non-tech savvy suppliers.

ERP Agnostic

Works effortlessly with multiple ERP systems, including SAP, ensuring smooth integration.

Speeds Up Go-Live Time

Optimized for direct and indirect procurement, accelerating implementation and time to value.

Empowers GBS Teams

Automates critical shared services processes, enabling innovation and improving operational efficiency.

Global Supplier Enablement

Suppliers worldwide can seamlessly transact, manage P2P activities, and gain full visibility into their interactions.

Improved Cost Efficiency

Faster query resolution reduces cycle times, boosts supplier trust, and drives operational excellence across the S2P value chain.

Hear from Brands
That Trust Us

Aditya Birla Renewables
Digital transformation isn't just about technology — it's about reimagining how we operate for the future. The Velocious solution has fundamentally elevated our procurement capabilities, delivering the operational agility and intelligence we need to stay ahead in an increasingly complex business landscape. This is more than automation; it's the foundation for our next phase of strategic growth.
Prem Kiran Udayavarma
CIO
Oil India Limited
As part of OIL’s digital journey, the invoice management process shall be standardized and the process workflow digitalized to improve team productivity and leverage process automation across the invoice management lifecycle through the Invoice to Pay solution
Sushil Chandra Mishra
Chairman and Managing Director

Business Outcomes

Unlock Efficiency, Cost Savings, and Strategic Value Across Your Procurement Processes.
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Up to 60% reduction in process cycle time through automated workflows

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Improved accuracy and data integrity with system-driven document creation and validation

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Enhanced visibility into every stage of the export lifecycle

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Audit-ready compliance with centralized documentation and traceability

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Reduced logistics costs through better coordination and real-time monitoring

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Improved governance with clear segregation of duties and access control

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Better stakeholder collaboration across internal teams and external partners

Differentiators That Drive Results

From automated workflows to intelligent insights, every feature is built to streamline processes, reduce risk, and accelerate business outcomes.

Proven expertise in OpenText xECM and SAP integration
Deep domain knowledge in supply chain and logistics digitization
Pre-built templates and workflow accelerators for faster deployment
Strong governance and compliance framework
Experience delivering enterprise-grade xECM implementations across multiple industries
Supported by Avaali’s global delivery teams across India, the Middle East, and Europe

Transform Export Logistics. Gain Control and Clarity.

Streamline your export management process with Avaali’s Export Logistics Solution powered by OpenText xECM. Achieve faster cycle times, ensure compliance, and gain complete visibility across your global logistics operations.