Email-based Approval Solution

Approve Invoices Anytime. Anywhere.

Avaali’s Email-based Approval Solution for OpenText VIM eliminates the need for SAP GUI or Fiori access, enabling approvers to review, comment, and approve invoices directly from their mailbox. Designed for speed, convenience, and compliance, it ensures faster approvals, improved control, and a complete audit trail — without requiring SAP login.
Explore How It Works
Explore How It Works
Explore Our Expertise
Explore Our Expertise

Elevating Procurement to a Strategic Advantage

In many enterprises, invoice approvals within OpenText Vendor Invoice Management (VIM) require approvers to log into SAP GUI or Fiori — a process that can be cumbersome, especially for business users who are not regular SAP users or lack VPN access. This dependency often results in delays, missed approvals, and increased administrative workload for the Accounts Payable team.

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Avaali’s Email-based Approval Solution for OpenText VIM redefines this experience. By enabling invoice approvals directly through email, it brings agility, accessibility, and ease of use to your approval process — ensuring that every stakeholder can act promptly, regardless of where they are.

Why Invoice Approval Needs to Change

01

Cumbersome SAP Access

Approvers must log in to SAP GUI or Fiori to view and act, slowing down response time.
02

Non-SAP Users

Many approvers in the workflow don’t have SAP or Fiori credentials.
03

Limited Mobility

Users traveling or without VPN access can’t review or approve invoices easily.
04

Manual Workarounds

Teams rely on emails or printed copies for approvals, increasing compliance risks.
05

Delayed Approvals

Slow cycles affect vendor payments and strain supplier relationships.

The Hidden Costs of Inefficient Procurement

Manual workflows, inconsistent data, and fragmented systems slow operations and reduce transparency.

Approvers not familiar with SAP or Fiori interfaces

Lack of access to SAP for users outside finance teams

Time-consuming approval cycles due to login dependencies

Difficulty accessing relevant invoice data or attachments

Fragmented audit trails when approvals happen outside the system

High training requirements for new users

Reliance on manual, paper-based approvals
Features

Core Capabilities of Our Product

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Email-Driven Approvals

Approvers can approve or reject invoices directly from their mailbox.
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No SAP Login Required

Enables both SAP and non-SAP users to participate in approval workflows.
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User-Friendly Interface

Intuitive approve/reject buttons and comment options within the email body.
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Contextual Information

Displays invoice data, supporting attachments, and approval history.
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Full Audit Trail

Every action and comment is captured in VIM for compliance and traceability.
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Mobile-Ready Access

Approvals can be performed securely from any device, anywhere.
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Cost-Effective Enablement

Reduces dependency on SAP licenses and VPN infrastructure.
Features

Core Capabilities of Our Product

Accounts Payable Automation

Our AI-driven, template-less invoice processing accelerates AP cycles by capturing invoices from any source—portal, email, or scans—with intelligent OCR. Built-in validations, compliance checks, and digital verification ensure every invoice moves seamlessly through structured approval workflows, providing complete visibility from posting to payment.
Know How Invoice Automation Works
Know How Invoice Automation Works
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Know More

Supplier Onboarding

Standardized onboarding forms and automated validations ensure suppliers submit complete, accurate data from the start. Multi-level review workflows streamline compliance checks, reducing rework and delays. This results in faster supplier activation and cleaner master data for long-term procurement excellence.
Watch Onboarding Journey
Watch Onboarding Journey
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Know More

E-Sourcing

Run configurable RFQs and reverse auctions effortlessly using a unified interface designed for strategic, data-driven sourcing. Granular rule-based evaluations and real-time insights make comparing suppliers simple and transparent, enabling faster, smarter award decisions.
Explore E-Sourcing
Explore E-Sourcing
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Know More

Supplier Experience Portal

A unified collaboration portal gives suppliers real-time visibility into POs, shipment creation, invoicing, and status updates. QR-based and digital signature verification boost accuracy and trust, while self-service dashboards reduce dependency on internal teams and accelerate query resolution.
View Supplier Experience Flow
View Supplier Experience Flow
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Know More

Contract Management

Centralize contract authoring, review, and approvals through guided workflows that ensure consistency and compliance. Multi-step legal and procurement reviews, combined with obligation and renewal tracking, reduce risks and maintain visibility across the contract lifecycle.
Know More
Know More

Catalog Management

Hosted catalogs make policy-compliant purchasing intuitive and fast, with quick item uploads, bulk updates, and advanced search. Users can create carts in one click, ensuring standardized, efficient requisitions that reduce friction across procurement.
Explore Catalog Management
Explore Catalog Management
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Know More

Spend Analytics

Real-time dashboards provide instant visibility into spend across categories, plants, suppliers, and timelines—without exporting data. Teams can quickly identify saving opportunities, streamline reporting, and deliver clear, audit-ready insights to leadership.
Know More
Know More

Efficiency that drives real impact

See how businesses like yours have achieved measurable outcomes with Velocious.

Aditya Birla Renewables: Revolutionizing Procurement with Intelligent Automation

Discover how Aditya Birla Renewables is enhancing their vendor onboarding and invoice processes with Velocious, making procurement faster, simpler, and more efficient.
Read Full Case Study
Read Full Case Study

Oil India: Enhancing Supplier Collaboration, Visibility & Control

Learn how Oil India is working with Velocious to simplify supplier communication and gain clearer insights across its extensive supplier network.
Read Full Case Study
Read Full Case Study
Enterprise Trusted

Built for Adoption, Trusted for Enterprise Scale

Recognized by global leaders for ease of use, performance and reliability.

Velocious by Avaali Recognized in the 2025 Gartner® Market Guide for Sourcing Applications

In our opinion, being recognized as a Representative Vendor is a testament to Velocious’ commitment to transforming sourcing and procurement processes through innovation, compliance and efficiency.

Listed on SAP Store

We’re excited that Velocious Sourcing and Supplier Experience is now listed on the SAP Store! This recognition validates our solution’s quality, security, and seamless SAP integration, giving enterprises worldwide a trusted, easy way to discover and adopt Velocious.

View On SAP Store

Why Velocious Stands Out

Automating Procurement Processes with Secure Compliance, Real-Time Insights, and Seamless Supplier Collaboration to Drive Efficiency and Cost Savings

Streamline Sourcing and Procurement with Confidence

Simplify procurement, ensure compliance, and accelerate operations — all with ease and efficiency.

Enables Risk-Free Compliance

Automates adherence to tax and regulatory norms with built-in controls, reducing risk and ensuring consistent compliance.

10x Faster Supplier Adoption

Intuitive UI/UX designed to be simple and accessible—even for non-tech savvy suppliers.

ERP Agnostic

Works effortlessly with multiple ERP systems, including SAP, ensuring smooth integration.

Speeds Up Go-Live Time

Optimized for direct and indirect procurement, accelerating implementation and time to value.

Empowers GBS Teams

Automates critical shared services processes, enabling innovation and improving operational efficiency.

Global Supplier Enablement

Suppliers worldwide can seamlessly transact, manage P2P activities, and gain full visibility into their interactions.

Improved Cost Efficiency

Faster query resolution reduces cycle times, boosts supplier trust, and drives operational excellence across the S2P value chain.

Enterprises that chose simplicity and never looked back

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Hear from Brands
That Trust Us

Aditya Birla Renewables
Digital transformation isn't just about technology — it's about reimagining how we operate for the future. The Velocious solution has fundamentally elevated our procurement capabilities, delivering the operational agility and intelligence we need to stay ahead in an increasingly complex business landscape. This is more than automation; it's the foundation for our next phase of strategic growth.
Prem Kiran Udayavarma
CIO
Oil India Limited
As part of OIL’s digital journey, the invoice management process shall be standardized and the process workflow digitalized to improve team productivity and leverage process automation across the invoice management lifecycle through the Invoice to Pay solution
Sushil Chandra Mishra
Chairman and Managing Director

Business Outcomes

Unlock Efficiency, Cost Savings, and Strategic Value Across Your Procurement Processes.
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Faster invoice approval cycles with mobile and email-based access

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Improved governance with centralized audit trails

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Enhanced compliance through documented digital approvals

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Reduced administrative workload for finance and AP teams

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Broader stakeholder participation in approval hierarchies

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Elimination of manual or paper-based approval methods

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Lower training requirements for new approvers

Differentiators That Drive Results

From automated workflows to intelligent insights, every feature is built to streamline processes, reduce risk, and accelerate business outcomes.

Deep expertise in OpenText VIM and SAP integration
Proven success in simplifying approval workflows for large enterprises
Designed for non-technical and mobile users
Built to ensure compliance, audit readiness, and scalability
Backed by Avaali’s decade-long experience in Accounts Payable and Process Automation

Simplify Approvals. Accelerate Decisions

Empower your approvers to take action instantly — without SAP logins or VPN dependency. Discover how Avaali’s Email-based Approval Solution enhances speed, control, and convenience across your invoice approval process.
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Schedule A Demo
Schedule A demo
Schedule A demo
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