Automatic Service Entry Sheet

Automate Service Entry. Accelerate Invoice Processing.

Avaali’s Automatic Service Entry Sheet (SES) Creation solution for OpenText VIM eliminates manual intervention in service invoice processing by automating SES creation directly within SAP and VIM. It enables seamless transition from service receipt to invoice posting — ensuring accuracy, compliance, and end-to-end visibility.
Explore How It Works
Explore How It Works
Explore Our Expertise
Explore Our Expertise

Elevating Procurement to a Strategic Advantage

For many enterprises, creating a Service Entry Sheet (SES) in SAP remains a manual, time-intensive, and error-prone task.
Finance and procurement teams must post SES entries for every received service using Transaction ML81N, manually follow up on approvals, and ensure accuracy before invoices can even begin processing in VIM.

‍

This dependency on manual effort not only slows down operations but also increases the likelihood of data entry errors, delayed invoice posting, and limited visibility into approval workflows. Avaali’s Automatic SES Creation solution changes this paradigm. By automating SES creation directly within OpenText VIM and SAP, enterprises achieve a faster, more controlled, and fully auditable process — from service receipt to invoice posting.

Why SES Creation Needs to Change

01

Manual Effort & People Dependency

Every SES must be created manually using ML81N, consuming valuable time and resources.
02

Long Cycle Times

Invoice processing starts only after SES completion and approval, often delayed by manual follow-ups.
03

Data Inaccuracy

Manual entry introduces errors that affect downstream processes.
04

Limited Visibility

Approvals, errors, and exceptions lack transparency and auditability.
05

Compliance Risk

Without proper tracking, approvals and modifications can escape audit visibility.

The Hidden Costs of Inefficient Procurement

Manual workflows, inconsistent data, and fragmented systems slow operations and reduce transparency.

Manual SES creation dependent on specific users

Extended turnaround times due to approval delays

Errors from rekeying data into SAP and VIM

Lack of visibility into SES status and failure points

Difficulty tracking multiple POs and line items

Absence of audit trails and automated error reporting
Features

Core Capabilities of Our Product

////

Fully Automated SES Creation

Eliminates manual steps in ML81N; SES created automatically in SAP and VIM.
////

End-to-End Integration

Supports complete “Inception to Invoice Posting” within VIM for Service Purchase Orders.
////

Multi-PO, Multi-Line Item Support

Handles complex service orders efficiently.
////

Configurable Scheduling

Job scheduling as per business needs to pick up pending SES creation tasks.
////

Automated Status Updates

Real-time synchronization of SES creation status between SAP and VIM.
////

Error Handling & Notifications

Failure logs automatically updated and routed to respective users for correction.
////

Audit-Ready Process

Complete visibility, traceability, and compliance through VIM audit trails.
Features

Core Capabilities of Our Product

Accounts Payable Automation

Our AI-driven, template-less invoice processing accelerates AP cycles by capturing invoices from any source—portal, email, or scans—with intelligent OCR. Built-in validations, compliance checks, and digital verification ensure every invoice moves seamlessly through structured approval workflows, providing complete visibility from posting to payment.
Know How Invoice Automation Works
Know How Invoice Automation Works
Know More
Know More

Supplier Onboarding

Standardized onboarding forms and automated validations ensure suppliers submit complete, accurate data from the start. Multi-level review workflows streamline compliance checks, reducing rework and delays. This results in faster supplier activation and cleaner master data for long-term procurement excellence.
Watch Onboarding Journey
Watch Onboarding Journey
Know More
Know More

E-Sourcing

Run configurable RFQs and reverse auctions effortlessly using a unified interface designed for strategic, data-driven sourcing. Granular rule-based evaluations and real-time insights make comparing suppliers simple and transparent, enabling faster, smarter award decisions.
Explore E-Sourcing
Explore E-Sourcing
Know More
Know More

Supplier Experience Portal

A unified collaboration portal gives suppliers real-time visibility into POs, shipment creation, invoicing, and status updates. QR-based and digital signature verification boost accuracy and trust, while self-service dashboards reduce dependency on internal teams and accelerate query resolution.
View Supplier Experience Flow
View Supplier Experience Flow
Know More
Know More

Contract Management

Centralize contract authoring, review, and approvals through guided workflows that ensure consistency and compliance. Multi-step legal and procurement reviews, combined with obligation and renewal tracking, reduce risks and maintain visibility across the contract lifecycle.
Know More
Know More

Catalog Management

Hosted catalogs make policy-compliant purchasing intuitive and fast, with quick item uploads, bulk updates, and advanced search. Users can create carts in one click, ensuring standardized, efficient requisitions that reduce friction across procurement.
Explore Catalog Management
Explore Catalog Management
Know More
Know More

Spend Analytics

Real-time dashboards provide instant visibility into spend across categories, plants, suppliers, and timelines—without exporting data. Teams can quickly identify saving opportunities, streamline reporting, and deliver clear, audit-ready insights to leadership.
Know More
Know More

Efficiency that drives real impact

See how businesses like yours have achieved measurable outcomes with Velocious.

Aditya Birla Renewables: Revolutionizing Procurement with Intelligent Automation

Discover how Aditya Birla Renewables is enhancing their vendor onboarding and invoice processes with Velocious, making procurement faster, simpler, and more efficient.
Read Full Case Study
Read Full Case Study

Oil India: Enhancing Supplier Collaboration, Visibility & Control

Learn how Oil India is working with Velocious to simplify supplier communication and gain clearer insights across its extensive supplier network.
Read Full Case Study
Read Full Case Study
Enterprise Trusted

Built for Adoption, Trusted for Enterprise Scale

Recognized by global leaders for ease of use, performance and reliability.

Velocious by Avaali Recognized in the 2025 Gartner® Market Guide for Sourcing Applications

In our opinion, being recognized as a Representative Vendor is a testament to Velocious’ commitment to transforming sourcing and procurement processes through innovation, compliance and efficiency.

Listed on SAP Store

We’re excited that Velocious Sourcing and Supplier Experience is now listed on the SAP Store! This recognition validates our solution’s quality, security, and seamless SAP integration, giving enterprises worldwide a trusted, easy way to discover and adopt Velocious.

View On SAP Store

Why Velocious Stands Out

Automating Procurement Processes with Secure Compliance, Real-Time Insights, and Seamless Supplier Collaboration to Drive Efficiency and Cost Savings

Streamline Sourcing and Procurement with Confidence

Simplify procurement, ensure compliance, and accelerate operations — all with ease and efficiency.

Enables Risk-Free Compliance

Automates adherence to tax and regulatory norms with built-in controls, reducing risk and ensuring consistent compliance.

10x Faster Supplier Adoption

Intuitive UI/UX designed to be simple and accessible—even for non-tech savvy suppliers.

ERP Agnostic

Works effortlessly with multiple ERP systems, including SAP, ensuring smooth integration.

Speeds Up Go-Live Time

Optimized for direct and indirect procurement, accelerating implementation and time to value.

Empowers GBS Teams

Automates critical shared services processes, enabling innovation and improving operational efficiency.

Global Supplier Enablement

Suppliers worldwide can seamlessly transact, manage P2P activities, and gain full visibility into their interactions.

Improved Cost Efficiency

Faster query resolution reduces cycle times, boosts supplier trust, and drives operational excellence across the S2P value chain.

Enterprises that chose simplicity and never looked back

Logos and trademarks are the property of their respective owners. If you represent any of these organizations and would prefer your logo not be displayed, please contact us and we’ll promptly remove it.

Hear from Brands
That Trust Us

Aditya Birla Renewables
Digital transformation isn't just about technology — it's about reimagining how we operate for the future. The Velocious solution has fundamentally elevated our procurement capabilities, delivering the operational agility and intelligence we need to stay ahead in an increasingly complex business landscape. This is more than automation; it's the foundation for our next phase of strategic growth.
Prem Kiran Udayavarma
CIO
Oil India Limited
As part of OIL’s digital journey, the invoice management process shall be standardized and the process workflow digitalized to improve team productivity and leverage process automation across the invoice management lifecycle through the Invoice to Pay solution
Sushil Chandra Mishra
Chairman and Managing Director

Business Outcomes

Unlock Efficiency, Cost Savings, and Strategic Value Across Your Procurement Processes.
>>>>

Significant reduction in manual effort for SES posting

>>>>

Faster cycle times from service confirmation to invoice posting

>>>>

Improved accuracy and compliance through automated data handling

>>>>

End-to-end visibility across SES creation, approval, and posting

>>>>

Better governance with complete audit trails and control checkpoints

>>>>

Seamless collaboration between procurement, finance, and AP teams

>>>>

Enhanced productivity as users no longer toggle between SAP and VIM screens

Differentiators That Drive Results

From automated workflows to intelligent insights, every feature is built to streamline processes, reduce risk, and accelerate business outcomes.

Proven expertise in OpenText VIM and SAP automation
Experience deploying SES automation across large enterprises
Deep understanding of AP and procurement workflows
Pre-built integration accelerators and workflow templates
Supported by Avaali’s strong governance and compliance frameworks
Demonstrated success in reducing cycle time and operational overheads

Automate Service Entry. Improve Efficiency

Transform your Service Entry and Invoice Processing workflows with Avaali’s Automatic SES Creation for OpenText VIM. Discover how automation delivers speed, visibility, and compliance — with zero manual intervention.
Schedule A Demo
Schedule A Demo
Schedule A demo
Schedule A demo
Close Modal
Close Modal

Request for a demo today!

Discover how Velocious can streamline your procurement and boost efficiency. Fill out the form, and our experts will reach out.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.