Payment Approval Automation

Automate Payment Approvals. Strengthen Financial Governance.

Avaali’s Payment Approval Solution streamlines and secures enterprise payment authorization by integrating automated approval workflows directly within SAP. Designed for speed, compliance, and control, it ensures no payment run proceeds without requisite approvals — reinforcing governance, audit readiness, and operational efficiency.

Elevating Procurement to a Strategic Advantage

In large enterprises, payments often undergo multiple validation steps before release — but manual, email-based approval processes make it difficult to maintain control and visibility. Finance teams spend valuable time chasing approvals, verifying documents, and reconciling exceptions, while the risk of errors or unauthorized payments remains high.

Avaali’s Payment Approval Solution brings automation, structure, and transparency to this process.By tightly integrating with SAP, it ensures that payment runs are initiated only after the right authorities have reviewed and approved proposals — enabling compliance, faster execution, and complete traceability.

Why Payment Approval Needs to Change

01

Prevent Unauthorized Payments

Manual approvals increase risk of duplicate or unverified transactions.
02

Reduce Delays

Paper- or email-based workflows slow down payment runs and create bottlenecks.
03

Ensure Compliance

Approvals often happen outside ERP, making audit tracking difficult.
04

Enhance Accountability

Lack of system-based control weakens financial governance.
05

Improve Efficiency

Finance teams waste effort coordinating and validating approvals manually.

The Hidden Costs of Inefficient Procurement

Manual workflows, inconsistent data, and fragmented systems slow operations and reduce transparency.

Fragmented, manual approval processes across departments

Lack of integration between approval workflows and ERP payment runs

Inconsistent enforcement of approval hierarchies

Limited visibility into pending or completed approvals

Difficulty in linking supporting documents and invoices

Lack of centralized audit trail for compliance reviews

High turnaround time for approvals

Core Capabilities of Our Product

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SAP-Integrated Approval Workflows

Initiate approvals directly within SAP — no external tools required.
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Automated Workflow Routing

Payment requests automatically assigned to designated approvers based on defined hierarchies.
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Multi-Level Approvals

Supports complex approval chains across departments and cost centers.
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Document Attachments

Preparer attaches supporting invoices and justifications for quick review.
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Approver Dashboard

Approvers can view payment proposals, linked documents, and comments at a glance.
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Approval Locking Mechanism:

Prevents payment run execution until all approvals are completed.
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Comprehensive Audit Trail

Logs every step for compliance and reporting.

Core Capabilities of Our Product

Accounts Payable Automation

Our AI-driven, template-less invoice processing accelerates AP cycles by capturing invoices from any source—portal, email, or scans—with intelligent OCR. Built-in validations, compliance checks, and digital verification ensure every invoice moves seamlessly through structured approval workflows, providing complete visibility from posting to payment.

Supplier Onboarding

Standardized onboarding forms and automated validations ensure suppliers submit complete, accurate data from the start. Multi-level review workflows streamline compliance checks, reducing rework and delays. This results in faster supplier activation and cleaner master data for long-term procurement excellence.

E-Sourcing

Run configurable RFQs and reverse auctions effortlessly using a unified interface designed for strategic, data-driven sourcing. Granular rule-based evaluations and real-time insights make comparing suppliers simple and transparent, enabling faster, smarter award decisions.

Supplier Experience Portal

A unified collaboration portal gives suppliers real-time visibility into POs, shipment creation, invoicing, and status updates. QR-based and digital signature verification boost accuracy and trust, while self-service dashboards reduce dependency on internal teams and accelerate query resolution.

Contract Management

Centralize contract authoring, review, and approvals through guided workflows that ensure consistency and compliance. Multi-step legal and procurement reviews, combined with obligation and renewal tracking, reduce risks and maintain visibility across the contract lifecycle.

Catalog Management

Hosted catalogs make policy-compliant purchasing intuitive and fast, with quick item uploads, bulk updates, and advanced search. Users can create carts in one click, ensuring standardized, efficient requisitions that reduce friction across procurement.

Spend Analytics

Real-time dashboards provide instant visibility into spend across categories, plants, suppliers, and timelines—without exporting data. Teams can quickly identify saving opportunities, streamline reporting, and deliver clear, audit-ready insights to leadership.

Efficiency that drives real impact

See how businesses like yours have achieved measurable outcomes with Velocious.

Aditya Birla Renewables: Revolutionizing Procurement with Intelligent Automation

Discover how Aditya Birla Renewables is enhancing their vendor onboarding and invoice processes with Velocious, making procurement faster, simpler, and more efficient.
Read Full Case Study
Read Full Case Study

Oil India: Enhancing Supplier Collaboration, Visibility & Control

Learn how Oil India is working with Velocious to simplify supplier communication and gain clearer insights across its extensive supplier network.
Read Full Case Study
Read Full Case Study

Built for Adoption, Trusted for Enterprise Scale

Recognized by global leaders for ease of use, performance and reliability.

Velocious by Avaali Recognized in the 2025 Gartner® Market Guide for Sourcing Applications

In our opinion, being recognized as a Representative Vendor is a testament to Velocious’ commitment to transforming sourcing and procurement processes through innovation, compliance and efficiency.

Listed on SAP Store

We’re excited that Velocious Sourcing and Supplier Experience is now listed on the SAP Store! This recognition validates our solution’s quality, security, and seamless SAP integration, giving enterprises worldwide a trusted, easy way to discover and adopt Velocious.

Why Velocious Stands Out

Automating Procurement Processes with Secure Compliance, Real-Time Insights, and Seamless Supplier Collaboration to Drive Efficiency and Cost Savings

Streamline Sourcing and Procurement with Confidence

Simplify procurement, ensure compliance, and accelerate operations — all with ease and efficiency.

Enables Risk-Free Compliance

Automates adherence to tax and regulatory norms with built-in controls, reducing risk and ensuring consistent compliance.

10x Faster Supplier Adoption

Intuitive UI/UX designed to be simple and accessible—even for non-tech savvy suppliers.

ERP Agnostic

Works effortlessly with multiple ERP systems, including SAP, ensuring smooth integration.

Speeds Up Go-Live Time

Optimized for direct and indirect procurement, accelerating implementation and time to value.

Empowers GBS Teams

Automates critical shared services processes, enabling innovation and improving operational efficiency.

Global Supplier Enablement

Suppliers worldwide can seamlessly transact, manage P2P activities, and gain full visibility into their interactions.

Improved Cost Efficiency

Faster query resolution reduces cycle times, boosts supplier trust, and drives operational excellence across the S2P value chain.

Hear from Brands
That Trust Us

Aditya Birla Renewables
Digital transformation isn't just about technology — it's about reimagining how we operate for the future. The Velocious solution has fundamentally elevated our procurement capabilities, delivering the operational agility and intelligence we need to stay ahead in an increasingly complex business landscape. This is more than automation; it's the foundation for our next phase of strategic growth.
Prem Kiran Udayavarma
CIO
Oil India Limited
As part of OIL’s digital journey, the invoice management process shall be standardized and the process workflow digitalized to improve team productivity and leverage process automation across the invoice management lifecycle through the Invoice to Pay solution
Sushil Chandra Mishra
Chairman and Managing Director

Business Outcomes

Unlock Efficiency, Cost Savings, and Strategic Value Across Your Procurement Processes.
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Up to 60% faster approval cycle time through workflow automation

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Elimination of unauthorized or duplicate payments

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Strengthened governance and internal controls across payment workflows

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Improved audit readiness with complete approval traceability

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Enhanced collaboration between finance and business units

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Reduced manual effort in validation and follow-up

Differentiators That Drive Results

From automated workflows to intelligent insights, every feature is built to streamline processes, reduce risk, and accelerate business outcomes.

Deep expertise in SAP-integrated workflow automation
Proven frameworks for financial process governance
Built for scalability across entities and geographies
Designed to meet internal audit and compliance requirements
Backed by Avaali’s decade-long experience in finance automation and enterprise digital transformation

Automate Approvals. Govern Every Payment.

Empower your finance teams with a seamless, system-driven approval process that ensures accuracy, accountability, and compliance. See how Avaali’s Payment Approval Solution transforms payment governance with automation and control.