Nayara Energy is a new-age downstream company of international scale with a strong presence across the hydrocarbon value chain from refining to retail. In August 2017, the company was acquired by international investors, Rosneft and an investment consortium comprising of global commodity trading firm, Trafigura and UCP Investment Group. The company owns and operates India’s second-largest single-site refinery at Vadinar, Gujarat with a current capacity of 20MMTPA. The refinery is one of the world’s most modern and complex refineries with a complexity of 11.8, which is amongst the highest globally. The company has one of the fastest-growing pan-India fuel retail-network with over 5,900 fuel stations.

Nayara Energy is a new-age downstream company of international scale with a strong presence across the hydrocarbon value chain from refining to retail. In August 2017, the company was acquired by international investors, Rosneft and an investment consortium comprising of global commodity trading firm, Trafigura and UCP Investment Group. The company owns and operates India’s second-largest single-site refinery at Vadinar, Gujarat with a current capacity of 20MMTPA. The refinery is one of the world’s most modern and complex refineries with a complexity of 11.8, which is amongst the highest globally. The company has one of the fastest growing pan-India fuel retail-network with over 5,900 outlets.

To learn more about Nayara Energy visit: https://www.nayaraenergy.com/

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Avaali Solutions is a company that enables large enterprises to bring down the cost of executing business processes via Digital. Avaali has delivered success for numerous large enterprises globally in the form of process agility, timely visibility and governance to processes by leveraging emerging technologies. Avaali’s advisory, consulting and implementation services has enabled enterprises to transform their business processes and engage better with their stakeholders including customers, employees, partners, vendors and shareholders.

• OpenText™ Vendor Invoice Management for SAP® Solutions
• OpenText™ Invoice Capture Centre
• OpenText™ Archiving for SAP® Solutions
• OpenText™ Document Access for SAP® Solutions
• OpenText Approval Portal

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• Process Uniformity for Invoice Capturing – The implementation of SAP VIM brought a major transformation for Nayara Energy. The same was followed up with a change management initiative to not only improve existing processes but also to exclude redundant activities. Establishing the Central Mail Room (CMR) was one such major change, which became a focal point for the receipt of all vendor invoices to ensure effective invoice tracking from the very first day of the receipt. Post receipt, these invoices were scanned, digitized, and stored at a centralized storage (SAP xECM – Extended Content Management). This helped us do away with the physical movement of the Vendor invoices across the organization for acknowledgment/approval from the users.
• Improved Process Efficiency – The OCR option through SAP VIM helped in the elimination of manual data entry for various data inputs during vendor invoice creation. It also helped in identifying the data related errors and eliminating of duplicate invoices through applied business rules. With established and robust workflow processes, there was a reduction in the invoice processing TAT. Moreover, system-driven business rules, compliance checks were automated and exception handling was better managed, thereby improving the overall process and control efficiency.
• Reduction in Turnaround time (TAT) – Implementation of SAP VIM helped achieve higher process efficiency leading to faster invoice processing with reduced errors and effective tracking. Rule-based processing and handling of escalations through workflows helped in the accurate and correct processing of invoices. The team processing the invoices were focused on managing the exceptions arising out of the business rule validations, rather than keying in the details for creating invoices in the system.
• Superior vendor/user experience – System-based auto checks and rule-based processing helped in prompt and accurate processing of vendor invoices. It also helped in prioritizing vendor payments on time. Any issues with invoices were identified at the early stages to avoid any loss of time. Real-time information on received invoices helped improve transparency with the vendors. This robust mechanism helped enhance vendor and user experience and also established a trust for brand Nayara Energy.
• Real-time access to reports – Implementation of SAP VIM helped track invoices on a real-time basis. Since invoices are captured in the system right from day one, it is very easy to extract data from the system on a real-time basis.

Partnering with Avaali to implement a solution for automating the Accounts Payable process

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Avaali was chosen as the implementation partner for Open Text VIM at Nayara Energy. Post-award of the contract the transformation team shared a Business Requirement Document (BRD) with Avaali to give high-level details of the process. Avaali team initiated the implementation of Open Text VIM by creating a detailed business blueprint covering all the invoice and payment approval scenarios under the implementation scope. Detailed user training helped in easy transition and bringing about successful change management at Nayara.