Case Study
Croma Shrinks Data Footprint
Client
Partner
Avaali Solutions
Industry
Retail
Service
OpenText™ Core Archive for SAP Solutions
Introduction
Croma leverages OpenText and Avaali to manage data growth, compliance, and document management.
Cromā is an Indian retail chain of consumer electronics and durables run by Infiniti Retail, a subsidiary of the Tata Group. Its product range covers more than 500 products across the electronics and consumer durable categories.
Addressing the challenges of rapid SAP data growth and meeting Statutory Compliance
Croma was keen to address continual challenge to efficiently store, retrieve, and manage massive amounts of data as a result of business growth over the past number of years and expects to have substantial data growth in the upcoming years as well.
Croma explored options for archiving and document migration solutions with the goals to keep the production database lean, increase performance and improve business efficiency in order to increase performance, reduce maintenance windows & system administration costs, implement compliant long term data storage mechanisms and also meet industry standards from a statutory and regulatory perspective.
Partnering with Avaali to implement a solution efficiently and well within the time
Croma chose to partner with Avaali for the implementation of OpenText Core Archive Solution for SAP which is a SaaS based solution for archiving SAP and Non-SAP content in the cloud. The implementation team from Avaali conducted detailed workshops with key stakeholders from Croma to understand the current system and business processes, their pain points, requirements, and created a roadmap for implementation, transition and change management.
Archiving Automation solution leads to significant benefits
OpenText™ Core Archive for SAP Solutions securely store SAP data and documents as well as non-SAP content in the cloud and integrate business documents with SAP transactions and processes.
What's This Company About?
Cromā is an Indian retail chain of consumer electronics and durables run by Infiniti Retail, a subsidiary of the Tata Group. Its product range covers more than 500 products across the electronics and consumer durable categories.
To learn more about Croma visit: https://www.croma.com/company-information
About Avaali
Avaali Solutions (www.avaali.com) is a company that enables large enterprises to bring down the cost of executing business processes via Digital. Avaali has delivered success for numerous large enterprises globally in the form of process agility, timely visibility and governance to processes by leveraging emerging technologies. Avaali’s advisory, consulting and implementation services has enabled enterprises to transform their business processes and engage better with their stakeholders including customers, employees, partners, vendors and shareholders.
The Need
The Challenge
- Rapid business growth, resulting in large database, reduced performance & elevated administration costs & increased downtime during upgrade.
- Need for Reduction in database size and archiving business data.
- Need for reduction administration, operation cost, system downtime during maintenance & upgrade activities
- Requirement of migrating the data to OT ADA Cloud (Core Archive)
- Reduce administration, operation cost, System downtime during maintenance & Upgrade activities.
Process Overview
Solution
OpenText™ Core Archive for SAP Solutions
Benefits
- Long term cost effective secured storage, retrieval and management of archived data through OT ADA Cloud.
- Archiving of 14 objects including BC_DB Logs, FI_Documents etc).
- Reduction of FTE required for maintenance activities, patch upgrade.
- Archived approx. 1.5 TB of data till date.
- Significantly Reduced operational & administration costs.
- Significantly Reduced downtimes during maintenance & upgrade activities.
- Reduced database size and Improved system performance.
Results
Conclusion
Partnering With Avaali
The Impact that Matter
Our solutions delivered measurable business impact, enabling enterprises to achieve faster adoption, cost efficiencies, and operational excellence.
14 SAP objects fully archived
Major reduction in upgrade downtime
Hear from Brands That Trust Us
Aditya Birla Renewables
Digital transformation isn't just about technology — it's about reimagining how we operate for the future. The Velocious solution has fundamentally elevated our procurement capabilities, delivering the operational agility and intelligence we need to stay ahead in an increasingly complex business landscape. This is more than automation; it's the foundation for our next phase of strategic growth.
Prem Kiran Udayavarma
CIO
Himalaya Wellness
Our collaboration with Avaali went far beyond automation—it was about transforming how we manage accounts payable as a strategic function. By integrating SAP with key third-party systems, they delivered a unified view that enables faster financial decisions, real-time compliance, and improved supplier engagement. What stood out was their ability to align technical execution with business outcomes, ensuring this transformation drives long-term value.
Abhishek Biyani
CIO
Tata Projects
On behalf of Tata Projects, I express our sincere appreciation for Avaali's exceptional expertise in automating our accounts payable process. This collaboration reflects our commitment to leveraging cutting-edge technology to enhance operational efficiency. We are already seeing notable improvements in agility, visibility, and governance.
Mandar Thakur Desai
Deputy Chief Information Officer – IT & ERP
Borosil Ltd.
After implementing OpenText Vendor Invoice Management for SAP Solutions, we now have enhanced control over our Accounts Payable process through consolidated invoice processing. Our resources can focus on more value-added tasks with manual steps eliminated. Avaali’s deep expertise in OpenText VIM helped us go live in a quicker time frame.
Mr. Anand Sultania
Chief Financial Officer
Oil India Limited
As part of OIL’s digital journey, the invoice management process shall be standardized and the process workflow digitalized to improve team productivity and leverage process automation across the invoice management lifecycle through the Invoice to Pay solution
Sushil Chandra Mishra
Chairman and Managing Director
United Breweries Ltd.
Avaali, a key strategic vendor for UBL, has been instrumental in P2P functional areas. Their long-standing engagement, strong product portfolio, and capabilities in P2P & O2C automation, RPA, Power Apps, and SAP–OpenText VIM position them as a potential industry leader. UBL acknowledges Avaali’s growing strengths in end-to-end P2P and finance
transformation.
transformation.
Srividya Rangarajan
Head of Technology
Croma
With the implementation of OpenText Core Archive Solution, Croma saw significant reduction in operational and administration costs by archiving 1.5TB of data. We were able to achieve long term cost effective secured storage, retrieval and management of archived data.
Mr. Anupam Lav
Head Data and Analytics Platform
Sun TV
With this solution, we saw a reduction in our storage as well as system administration costs. We also saw process improvements in our transactional processes. We gained database space by archiving three years of data while retaining online access to archived data via SAP screens. Also, there are no open transactions in SAP
Ananth
Chief Information Officer
Nayara Energy Limited
At Nayara Energy, we are accelerating strategic growth through finance transformation initiatives. Implementing SAP VIM has ensured process excellence and improved productivity. Its true value emerged during the COVID-19 lockdown, enabling flexibility, remote accessibility, and timely vendor processes without compromising compliance, controls, or trust.
Anup Vikal
Chief Financial Officer
Bidco Africa
With Avaali’s implementation, our invoice processing time reduced by 75–85%, now 1–2 days instead of 7. We achieved 55% touchless processing within four months. VIM reports provide strong visibility into liabilities and bottlenecks, enabling better control, faster decisions, and standardized invoice processing rules across locations—delivered through Avaali’s expertise.
Alkane Patel
Head of IT
Intas Pharmaceuticals Ltd.
After implementing OpenText Vendor Invoice Management for SAP, we now have much better control over our Accounts Payable process. Control and visibility over open GI-IR has increased, invoice processing is more efficient, and challenges around invoice retention and retrieval are resolved. Avaali’s strong expertise ensured smooth implementation and valuable support as we prepare to centralize AP across the Group.
Nikunj Thaker
DGM – IT
Tata Sky
We went live in just 3 1/2 months and the solution has resolved our issues by providing us with a platform for automated and standardized invoice processing. Tata Sky's accounts payable users are very happy using this solution and we have been able to gain a 70-percent increase in efficiency in our Shared Services Center.
Vikas Kapoor
VP Of Finance
Compass Group
Avaali's expertise in OpenText VIM support and upgrade helped us manage our VIM project efficiently, stay compliant, reduce downtime and keep running things smoothly.
Rahul Yadav
Head - Digital & Technology Business Solutions - Asia Pacific & Middle
East
East
KPTL
Digitization was a key requirement for KPTL, given our diversified operations across 150+ sites in India and 30+ countries. With OpenText VIM, we now have much better control over Accounts Payable. This solution has strengthened process maturity and prepared us to centralize AP across the Kalpataru Group.
Ketan Parikh
CIO
MAS Holdings
With OpenText Archiving and Document Access for SAP, MAS saw major performance gains and a noticeable reduction in storage management costs. Archiving enabled savings of nearly 150 GB, while migrating about 200 GB significantly improved system performance. The project also helped mitigate legal liability through proactive content lifecycle management.
Imran Mohamed Ali
Head of IT Infrastructure and Support
Tata AutoComp Systems
Ltd.
Ltd.
With OpenText Archiving and Document Access for SAP, Tata AutoComp saw major performance improvements and significant reduction in storage management costs. We expect to migrate about 350 GB of documents this year. The project has enabled seamless document retrieval and reduced downtimes across the organization.
Mr. Ranjeet Kadam
Vice President – IT & ERP
Nayara Energy
At Nayara Energy, we moved from a fragmented, laborious Accounts Payable process to SAP Vendor Invoice Management. The platform improved efficiencies, enhanced productivity, simplified operations, and eliminated bottlenecks. Multi-level approvals provide more control and significantly improve cycle time, enabling timely book closure with appropriate governance and records management.
Parthasarathy S
Chief Accounting and Transformation Officer
Bidco Africa
With this implementation, our invoice processing time reduced by 75–85%, now 1–2 days instead of 7. We also achieved 55% touchless processing within four months of go-live. VIM reports give strong visibility into liabilities and bottlenecks, enabling better control, faster decisions, and standardized invoice processing across locations.
Alkane Patel
Head of IT
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