Drive Cost Savings and Address Business Risks with Efficient Data Archiving
Managing business content is an expensive, time-consuming task for any organization. Business functions are being overwhelmed with data that is piling up fast in terms of structured transaction data as well as unstructured content such as documents, e-mails, invoices, orders, or even paper forms. The sheer volume of data is causing information silos to build up and hamper your business with inconsistent, incomplete, and often inaccessible information. Data and document archiving can help you address all of the aforementioned challenges. Archiving can help securely store SAP and third-party data and other business-relevant content automatically while enabling fast and direct user access to that content in its business context. You can offload legacy data and still make it available long-term, so you can confidently decommission legacy systems and even speed migrations, consolidations, and upgrades.
Improve Operational Efficiency with Data and Document Archiving
Traditional data-retention activities are inundated with manual processes and storage options that make the data less secure and hard to retrieve. That’s why archiving helps store content automatically in a durable, unalterable, and tamperproof format – thus lowering the costs and risks associated with meeting your data retention requirements.
Speed Up Upgrades and Migrations
Typical system consolidations, upgrades, and migrations take a lot of time, especially because of the amount of system data that must be reviewed, cleansed, and migrated as part of the implementation. The sound archiving strategy will help you modernize your mission-critical systems and processes in a more simplified, disruption-free approach.
Decommission Legacy Systems with Confidence
Are you still maintaining fragments of old legacy systems even after you’ve replaced them? Most often, this is because the historical data from the legacy system must remain accessible for a variety of reasons – such as legal requirements, tax audit preparedness, product liability concerns, or business continuity efforts. This can result in ongoing system administration responsibilities, lingering application hosting costs, and continuity-of-operations risk as the people who know how to run the legacy systems leave the company. Archiving can help meet these challenges so you can retire legacy systems with confidence.
Access Archived, Integrated Content from Anywhere
Today’sglobally connected, agile economy requires that your people – and your processes – have complete, immediate access to your business data no matter where or how they connect. An archiving solution such as SAP Archiving and Document Access Core application by OpenText runs with the Content Management Interoperability Services (CMIS) interface, an open industry standard for content management repositories. You can store and retrieve content, and CMISenabled applications can leverage the archiving service in the cloud and integrate content in business processes. Your business users can access content from everywhere, either transparently from a CMIS-enabled application or through My Archive – an intuitive Web-retrieval interface. Users can quickly retrieve content with customizable virtual folders that provide the documents in context to the relevant business process and transactions. For example, you can create a customer folder with the contract and order-to-cash history, or a supplier folder with the contract, purchase, and pay history.
Enable Secure Document Storage
Enterprise business content is generated by a wide variety of sources: from SAP and Microsoft software to Lotus Notes, custom applications, and digitalized paper documents. A solution such as SAP Archiving and Document Access can help you manage and store all of it with security and flexibility. The application supports secure archiving in the cloud or on-premise, with a robust set of enhanced security features, including encryption, digital signatures, and other functionality to help prevent unauthorized access. In the cloud, customer-side encryption and SECcompliant cloud storage are provided. Content is replicated to a twin data center for additional security. With the on-premises edition, your store and protect data on a local archive server with equal security protection. A wide range of disk-based storage platforms from leading storage platform vendors is supported to safeguard against accidental and intentional deletion or alteration. You can achieve recovery after disasters with content replication and distribution with remote standby and mitigate system failures with active cluster load balancing.
Reduce Your Risk with Adaptive Compliance Processes
Although regulations vary around the world, they all require you to track, manage, and retain a lot of business information – so you’re always ready to present any of it to regulators and auditors on demand. Developing and implementing best practices for compliance not only minimizes your risk and helps you better address emerging regulations but also allows the compliance process maturity to streamline and automate compliance as you move to the cloud. A comprehensive archiving strategy for corporate and regulatory compliance can help you maintain long-term storage of documents and data compliantly while providing the fast accessibility regulators demand.
Assure Long-Term, Transaction-Level Access to Financials
Storing financial documents for extended periods is standard practice for virtually any business. However, today’s businesses often have additional requirements for financial compliance, beyond record retention. Not only may you need to present financial records on demand, but you may also have to show how each record was used or identify other records that contributed to a specific process or transaction. Archiving meets the ready-to-audit, transaction-specific document retention requirements that financial compliance demands.
In summary, Archiving can help you manage enterprise content cost-effectively on-premise or in the cloud, reduce IT infrastructure complexity, resource consumption, and costs. It can help you obtain higher process efficiency and user productivity while enabling secure, compliant archiving and fast, in-context retrieval of financial records.
