Clean and accurate master data is the backbone of any enterprise. Master data requires continuous cleansing to ensure that it remains uncorrupted and updated and always provides a single source of truth. Any amount of investment in analytics or big data is of no use, if the underlying master data is incorrect.

The reality is that even though enterprises make a lot of investment in this direction, they still continue to face challenges in terms of their data governance and clean master data. Quite often, MDM applications have its own limitations and need heavy investments in terms of software, hardware and resources to maintain the systems.

As simple as it may sound, given a significantly huge volume of master data, even several large enterprises are often inundated with challenges to perform this task efficiently with complete audit trails.

Avaali’s Master Data Maintenance Tool helps you manage your SAP Master Data. Using this simple to use but very effective tool built on OpenText Content Server Platform, enterprises can put in a strong Governance policy for all your SAP Master Data creation and maintenance needs. Currently the tool can address 5 SAP Master Data objects: Material, Vendor, Customer, Asset and G/L.

Solution Features:

• Create, maintain and enhance your SAP Master Data per SAP standards
• Seamless integration with SAP
• Fast deployment
• Ensure quality of master data right from the creation through its lifetime
• Easy to use web based Electronic Forms for initiating a request for either creation, change or extension of master data.
  • These forms can be used by both SAP users as well as non-SAP users
  • Master data particulars can be entered in these forms for requesting the creation / change / extension
  • The forms are tightly integrated with SAP master data and can fetch and validate the data in real time at the point of entry
  • Requester can add supporting documents in the form itself
• The request flows through an easily configurable workflow with multiple steps of review and approval
  • Workflow routings are based on the form attributes e.g. it can route to different persons based on company code
  • Email notifications can be configured at each / any step of the process
  • Segregation of duties
• Error handling and duplicate checks to ensure quality master data
• Configurable access control at each step of the process
• Once the request is approved, the master data is automatically created (or changed or extended) in SAP
• Automatic creation of pre-defined workspace templates / folder structures along with the metadata and supporting documents
• Integration of workspaces with SAP master data objects to complete the seamless access of master data and supporting documents from both inside and outside SAP
• Complete audit trial of the entire process

Solution Pre-requisites

• Software:
  • OpenText Extended ECM for SAP Solutions / OpenText Content Server + Activator for SAP Solutions
  • SAP ECC 6 and higher
• Hardware: does not require any exclusive hardware.

Master Data Maintenance

• Makes the most of your OpenText Extended ECM / Content Server investments
• Single source of truth for all your SAP Master Data
• Improved SAP Master Data accuracy – Trust in the master data
• Strong and effective central SAP Master Data Governance Framework
• Enforce controls and accountabilities
• Compliant process with documentation and complete audit trial
• Increase efficiency of the SAP Master Data team and reduce cycle time for SAP Master Data maintenance